Cowan Road Elementary Google Drive Training II 10-31-13

GOOGLE DRIVE

EXTRA HELP FOR GMAIL AND DRIVE

1. Atomic Learning Log in with your GSCS credentials (Several tutorials for both Mail and Drive)

2. Atomic Learning for Community and Parents

3. Google apps help

4. Ask the Google Gooru www.googlegooru.com You can “subscribe” to the Gooru also and get updates via Gmail.

5. http://goo.gl/edCrhb

RESEARCH WITHIN GOOGLE DOCUMENTS

>With the document open, click “Tools”

>Click “Research”

>A new window will open

>Type in the word or phrase you want information about

>Next the the Google “G”, there is a pull down menu

>Choose how you want to search (everything, images, scholars, dictionary)

>You never have to leave your document to find what you want on Google!

This next section is for review only. We covered this at my last visit. I just wanted to have it in the same post because it is a great feature in Drive and one that I think teachers and students will use frequently.

SHARING FILES IN GOOGLE DRIVE

>Check the box by the file or folder you want to share

>2 options for sharing from “My Drive”

>Click the  icon at the top

OR

>Right click on the file and click share

OR
>Share from the open document by clicking the   button in the top right corner of the document.

>After you choose how to share, the “Share Settings” window will open and you can decide here what rights your collaborators will have.

>Choose to send a message when you share.

>Choose to send yourself a copy.

>Click “Share and Save”.

COMMENTS AND NOTIFICATIONS IN GOOGLE DOCS

If you have shared a document with someone, or if someone has shared it with you, comments can be made in the right hand margin. The OWNER of the document can receive notifications that someone has made a comment. This is a useful feature if you don't give someone editing rights to your document but you need their feedback.

COMMENTS

>With the document open, click the "comment" button

>Click the "comment" button inside the new window

>Type in your comment

>Click "comment"

NOTIFICATIONS

>With the document open, click the "comment" button

>Click the "notification" button

>Then choose if you want to be notified about ALL replies, replies just to your comments or none

>If you choose to get notifications, they will come to your email.

UPLOADING FILES TO DRIVE FROM YOUR COMPUTER

>Click the Gear icon in the top right

>Choose “Settings”

>Choose “Upload Settings”

>Choose “Confirm settings before each upload” (You will not have to re-set this option again.)

>Click the red upload button

>Decide if you want to upload individual files or a folder (Folder option ONLY works with Chrome as your browser)

>Choose what you want to upload from your computer

>When “Upload Settings” window appears, choose the option you want

>Click the “Start Upload” button

You will see the status of the upload. Then you will see it appear in Drive. Open Drive on your desktop and you will see the file there too! If you delete a file from your Google Drive on your computer, you will see that it disappears from Drive online too!

***NOTE****

If you do not see the dialog box that lets you choose to upload as a Google Doc, just follow these steps:

>Click the gear icon (settings)

>Click upload settings

>Put a check beside "Confirm settings before each upload"

You will only have to do this once.

CREATING NEW FOLDERS IN DRIVE

>Click the RED  button in the top left of the page.

>Click “Folder”.

>Name your folder.

>Click OK.

CREATING SUBFOLDERS

>Choose the folder that you want to put a subfolder into.

>With the root folder open, click (at the top of the page).

>Name your new subfolder.

>Click “Create”.

MOVE FILES TO FOLDERS

>Click the box of by the file

>Click the folder icon at the top

>Choose the folder you want to move the file to

COLOR CODING FOLDERS

>Hover over the folder that you want to change.

>Click the pull down arrow.

>Choose “Change Color”

>Choose your color