FILES AND FOLDERS
To create a new folder:
>Click the red “Create” button
OR
>Click the icon at the top that is a folder with a + sign
>When the dialog box opens, just name your folder and click save.
Think of this function like you used to create folders on “My Computer”
To move files to folders:
>Place a checkmark in the box next to the file you want to move
>Click the folder icon at the top of the page (the one without the + sign)
>When the dialog box opens, choose the folder you want to send the file to
>Click the “move” button
To create a subfolder:
>Open the folder that you want to put a subfolder into
>Click the folder with a + sign icon at the top of the page
>Name your new subfolder
>Click “Create”
To color code folders:
>Click on “My Drive”, in the far left navigation column,so that you will be viewing all of your folders in your Drive
>Hover over a folder that you would like to color code
>Click the pull-down menu
>Scroll down and click “Change color”
>Choose your color
DOCUMENTS
DOCUMENTS
From “My Drive”, to name OR rename a file:
>Right click on the file
>Choose “Rename”
>Choose “Rename”
>Name the document
>Click OK
With the document open, to name OR rename:
>Look in the top left corner of the document
>You will see either “Untitled Document” or “A name you had previously given it”
>Click on that current title
>Rename the document and click “OK”
EXTRA HELP WITH GOOGLE DOCUMENTS
1. Atomic Learning
2. EdTech and Mobile Learning Article http://goo.gl/TDyvXf
With the document open, to name OR rename:
>Look in the top left corner of the document
>You will see either “Untitled Document” or “A name you had previously given it”
>Click on that current title
>Rename the document and click “OK”
SHARING DOCUMENTS
>From “My Drive”, put a checkmark in the box next to the file or folder that you want to “share”
>Click the icon at the top that has a person with a + sign
>Begin to type in names if they work for GSCS or an email address of anyone outside of GSCS
>Add a note if desired
>Choose if you want the collaborators to be able to “view”, “comment”, or “edit”
>Click “Share and save”
>Click “Done”
If you are sharing a document, do not want collaborators to edit your document, but you do need their feedback, you can “share” it with them and they can leave you comments. You can reply to their comments and vice versa. You can also, set the document to notify you when someone adds a comment. Here’s how:
>With the document open, click “comments” button in the top right corner
>Click “Notifications”
>Click “All” or “Replies to you”
>Share the document (See above)
When your collaborators receive your shared document (or if you receive a shared document), all they have to do to comment is:
>Open the shared document
>Click “Comments”
>Click “Comment”
>Highlight the text that you are going to comment about
>Type in your message in the box
>Click “Comment”
Now, the “Owner” of the document will be notified that you have commented on their document.
RESEARCH WITHIN GOOGLE DOCUMENTS
>With the document open, click “Tools”
>Click “Research”
>A new window will open
>Type in the word or phrase you want information about
>Next the the Google “G”, there is a pull down menu
>Choose how you want to search (everything, images, scholars, dictionary)
>You never have to leave your document to find what you want on Google!EXTRA HELP WITH GOOGLE DOCUMENTS
1. Atomic Learning
2. EdTech and Mobile Learning Article http://goo.gl/TDyvXf
