Orrs Elementary - Google Apps Training - 1-25-14

Hello Orrs Staff!
Below are notes and videos about Google Drive. Please feel free to email or call me anytime if you have questions. 

GOOGLE DRIVE

Drive works best with Google’s Chrome browser.

30GB of storage for:

Images

Music

Videos

Documents

Spreadsheets

Presentations

You can also upload files that are not in Google format or convert your already created files to a Google formatted doc so that others can edit and collaborate.

Only files uploaded that are NOT in Google format count toward your storage.

Supports 15 file formats

You can download the Google Drive mobile app to your devices and edit there too.

Eliminates:

Jump drives

emailing large files

carrying devices to and from work/home

UPLOADING FILES TO DRIVE FROM YOUR COMPUTER

>Click the Gear icon in the top right

>Choose “Settings”

>Choose “Upload Settings”

>Choose “Confirm settings before each upload”

>Click the red upload button

>Decide if you want to upload individual files or a folder (Folder option ONLY works with Chrome as your browser)

>Choose what you want to upload from your computer

>When “Upload Settings” window appears, choose the option you want

>Click the “Start Upload” button

You will see the status of the upload. Then you will see it appear in Drive. Open Drive on your desktop and you will see the file there too! If you delete a file from your Google Drive on your computer, you will see that it disappears from Drive online too!

Uploading files to Google Drive

SHARING FILES IN GOOGLE DRIVE

>Check the box by the file or folder you want to share

>2 options for sharing from “My Drive”

>Click the  icon at the top

OR

>Right click on the file and click share

OR

>Share from the open document by clicking the   button in the top right corner of the document.

>After you choose how to share, the “Share Settings” window will open and you can decide here what rights your collaborators will have.

>Choose to send a message when you share

>Choose to send yourself a copy

>Click “Share and Save”

If someone shares a file or folder with you, it will be in the “shared with me” link in Drive. These “shared with me” files are not automatically synced with your Drive on multiple computers. If the owner of the document deletes a file from their drive, then you will no longer have access to it either.

Sharing documents

CREATING DOCUMENTS IN DRIVE

>Click  (In top left corner)

>Choose Document

>Click on “Untitled Document” in the top left corner

>Name your document

>Click OK

>Begin creating your document.

>Every keystroke is saved in Drive automatically!

Creating new documents in Google Drive

STUDENT GMAIL

GSCS 3rd through 5th grade students now have email through GAFE. Below is the page they see upon their first attempt to log into Gmail. 

You can share files with your students through Google Drive. They can also submit files to you through Google Drive.