Orrs Elementary - Google Apps Training - 1-25-14

Hello Orrs Staff!
Below are notes and videos about Google Drive. Please feel free to email or call me anytime if you have questions. 

GOOGLE DRIVE

Drive works best with Google’s Chrome browser.

30GB of storage for:

Images

Music

Videos

Documents

Spreadsheets

Presentations

You can also upload files that are not in Google format or convert your already created files to a Google formatted doc so that others can edit and collaborate.

Only files uploaded that are NOT in Google format count toward your storage.

Supports 15 file formats

You can download the Google Drive mobile app to your devices and edit there too.

Eliminates:

Jump drives

emailing large files

carrying devices to and from work/home

UPLOADING FILES TO DRIVE FROM YOUR COMPUTER

>Click the Gear icon in the top right

>Choose “Settings”

>Choose “Upload Settings”

>Choose “Confirm settings before each upload”

>Click the red upload button

>Decide if you want to upload individual files or a folder (Folder option ONLY works with Chrome as your browser)

>Choose what you want to upload from your computer

>When “Upload Settings” window appears, choose the option you want

>Click the “Start Upload” button

You will see the status of the upload. Then you will see it appear in Drive. Open Drive on your desktop and you will see the file there too! If you delete a file from your Google Drive on your computer, you will see that it disappears from Drive online too!

Uploading files to Google Drive

SHARING FILES IN GOOGLE DRIVE

>Check the box by the file or folder you want to share

>2 options for sharing from “My Drive”

>Click the  icon at the top

OR

>Right click on the file and click share

OR

>Share from the open document by clicking the   button in the top right corner of the document.

>After you choose how to share, the “Share Settings” window will open and you can decide here what rights your collaborators will have.

>Choose to send a message when you share

>Choose to send yourself a copy

>Click “Share and Save”

If someone shares a file or folder with you, it will be in the “shared with me” link in Drive. These “shared with me” files are not automatically synced with your Drive on multiple computers. If the owner of the document deletes a file from their drive, then you will no longer have access to it either.

Sharing documents

CREATING DOCUMENTS IN DRIVE

>Click  (In top left corner)

>Choose Document

>Click on “Untitled Document” in the top left corner

>Name your document

>Click OK

>Begin creating your document.

>Every keystroke is saved in Drive automatically!

Creating new documents in Google Drive

STUDENT GMAIL

GSCS 3rd through 5th grade students now have email through GAFE. Below is the page they see upon their first attempt to log into Gmail. 

You can share files with your students through Google Drive. They can also submit files to you through Google Drive.

Moore Elementary Mimio Core Skills Training II - 1-24-14

Hi Moore Staff,
This post contains videos and notes for the Mimio training on January 24. If you need help with anything before my next visit, please call or email me. Also, I will be conducting the "drop-in" sessions at the lab (at Central Office) on Mondays from 3:15p to 4:30p. 

Inserting files- You can use files (Word docs, PPT's, PDF's, images, multimedia, etc...) that you have already created in Mimio Studio Notebook. Click here to see a brief video of the 3 methods of inserting your files.

"Screen Clipping"- This is how you can capture ANY image and bring it into Mimio Studio. You can even use the free-form tool to capture JUST the image without the background. This video refers to Mimio version 8. However, you perform the task the same with version 11. Don't forget, if you want the image to remain static on your Notebook page, "Lock" the image. Use the "Selector" tool to select your object. Then, in the menu bar at the top of the page, click "Format", "Locking" then "Lock". 

"Screen Annotation" - You can use the Mimio tools to annotate over Word, PDF's, or sites from the Internet. Any time you perform the screen annotation function, it is automatically saved in your Gallery. Once your screen annotation file is in your Gallery, you can drag it into your Notebook file.

"File Attachment" - You can attach files right into your Notebook file. They become a part of the Notebook file; similar to attaching a file to an email. You can drag attached files into your Notebook software or open the files separately to annotate over them. 

Jordan Hill Elementary - Mimio Core Skills I - 1-23-14

Hi Jordan Hill Elementary Staff,



I enjoyed our sessions on Thursday! I am so glad that you are enthusiastic about Mimio software and hardware. 

If you have ANY questions before my next visit, feel free to call or email me. I have also reserved the lab (2nd Floor at Central Office) on Mondays from 3:15p to 4:30p, beginning again on January 27, 2014. These will be informal, drop-in sessions. We can go over core skills OR advanced skills. If you want help with files that you are working on, if you want to make your Mimio files more interactive for your students, OR if you need help beginning new Notebook files, these work sessions are for you. These sessions are to help you, no matter how experienced you feel with Mimio Studio. I look forward to seeing you in the next training sessions and hope you will join me in the lab on Mondays!

April

Don't forget to go to mimioconnect.com. Create an account to have access to 1,000's of downloadable lessons! You can search by grade level or subject. 

Please click HERE for the reference guide for the Studio Tools. 

Please click HERE for the reference guide for the MimioTeach Bar.

TIPS WORTH KNOWING

MOVING YOUR TOOLS AND CHANGING THE VIEW OF YOUR NOTEBOOK PAGE

You may want to place the Tool Bar to the bottom so that students can reach it easily.

• View
• Standard Tool Bar
• Choose placement

You may want to move where your thumbnails appear.

• View
• Tab View
• Choose placement

When you open a created file, you may want the students to focus on the content, not the tool bars.

• View
• Full screen

You may want your Studio Tools in a different place on your screen.

• Click the gray area at the top of the tools and drag the tools where you want them.

To collapse or expand the Studio Tools

• Double click the paintbrush at the top of the Studio Tools to collapse OR expand

If you close your Studio Tools accidentally, you can reopen them by following one of the 4 steps below:

1

• Tools
• Mimo Studio Tools

2

• Clicking the Tools icon in the status bar at the bottom of Notebook

3

• Right clicking on the Mimio Studio icon in the system tray
• Choose tools

4

• Hover at your board and click the top button on the stylus

***Tools covered on January 23, 2014 (Above is a link for a guide to the Tools)
1. Zoom
2. Pen/Brush
3. Shapes / Lines
4. Selector
5. Text
6. Highlighter
7. Eraser
8. Sizer / Color pallette
 
I know many of you have created lessons using Promethean software. Below is a video describing the steps to follow in order to use those files with your Mimio software. If you have any trouble, just call or email me.

Moreland Rd. Elementary - Mimio Gallery 2-4-14

Hi Moreland Rd. Staff,

Below are notes about the Mimio Gallery. Please feel free to call or email me with any questions about Mimio, anytime! Also, don't forget about the Monday afternoon sessions in the lab, at Central Office, 3:15p-4:15p. 

April 

Click HERE for a reference card for the Mimio Gallery.

1. Gallery divided into 4 parts: Images, Templates, Multimedia, Lesson (The "Lessons" section is not in the Gallery by default. This is available when you add things to the Gallery.
2. When searching the Gallery, make sure you have one of the folders highlighted. If you want to search the entire Gallery, then highlight Gallery folder. If you are looking for a multimedia music file, then highlight the Music folder.
3. Imported Content Packs can be added from mimioconnect.com
4. Questions and Results are used to create multiple choice questions and can be used with the Mimio Vote system.
5. Screen Annotations is the folder that contains ANY screen annotations that you create. These can  also be inserted into new Notebook files. 
6. New Folder - For creating new folders or subfolders. You can also click/drag folders into other folders to create subfolders.
7. Import File - While you can insert files directly into a Notebook file, you can also make entire files a part of your gallery.
8. Copy/Paste - Put any Gallery file into multiple folders. You can also "right-click" to copy and paste files and folders.
9. Import Content Pack - When you download packs from mimioconnect.com to your computer (MCF files), you use this button to put the Content Packs into your Gallery. Or, if another teacher has shared content with you, this is how to organize those files into your Gallery.
10. Export Content Pack - Use this button to share any part of your Gallery with other teachers or save them to a portable drive in order to copy them on to another computer. 

Mimio Studio Gallery Features

Using Your Mimio Gallery to Make your Lessons More Effective

Adding Content to your Gallery

Adding Content Packs to your Gallery I

Adding Content Packs to your Gallery II

Adding Content Packs to your Gallery III

Moore Elementary Mimio Core Skills _ December 6, 2013

Hi Moore Elementary Staff,

I enjoyed our sessions on Friday! I am so glad that you are enthusiastic about this new solution.  This post contains some notes about the Mimio software and hardware. 

If you have any questions before my next visit, feel free to email me. I will also reserved the lab (2nd Floor at Central Office) on Mondays from 3:15p to 4:30p, beginning again in January 2014. These will be informal, drop-in sessions. We can go over core skills OR advanced skills. If you want help with files that you are working on, if you want to make your Mimio files more interactive for your students, OR if you need help beginning new Notebook files, these work sessions are for you. These sessions are to help you, no matter how experienced you feel with Mimio Studio. I look forward to seeing you in the new year, both at Moore and at the lab!

I hope you all have a great Christmas!

April

TIPS WORTH KNOWING

MOVING YOUR TOOLS AND CHANGING THE VIEW OF YOUR NOTEBOOK PAGE

You may want to place the Tool Bar to the bottom so that students can reach it easily.

• View
• Standard Tool Bar
• Choose placement

You may want to move where your thumbnails appear.

• View
• Tab View
• Choose placement

When you open a created file, you may want the students to focus on the content, not the tool bars.

• View
• Full screen

You may want your Studio Tools in a different place on your screen.

• Click the gray area at the top of the tools and drag the tools where you want them.

To collapse or expand the Studio Tools

• Double click the paintbrush at the top of the Studio Tools to collapse OR expand

If you close your Studio Tools accidentally, you can reopen them by following one of the 4 steps below:

1

• Tools
• Mimo Studio Tools

2

• Clicking the Tools icon in the status bar at the bottom of Notebook

3

• Right clicking on the Mimio Studio icon in the system tray
• Choose tools

4

• Hover at your board and click the top button on the stylus

***Tools covered on December 6, 2013 (Below is a link for a guide to the Tools)
1. Zoom
2. Pen/Brush
3. Shapes / Lines
4. Selector
5. Text
6. Highlighter
7. Eraser
8. Sizer / Color pallette
 
Don't forget to go to mimioconnect.com. Create an account to have access to 1,000's of downloadable lessons! You can search by grade level or subject. 

Please click here for the reference guide for the Studio Tools. 

Please click here for the reference guide for the MimioTeach Bar.

Please click here for a video tutorial about the Mimio Gradebook. 

Please click here for "Quick Learn" video about the Mimio Votes.

Kennedy Middle School Mimio Core Skills Training 3 December 4, 2013

Hi Kennedy Rd. Staff!

Thanks again for having me out to Kennedy. Below you will find videos and notes about the Mimio skills covered at the December 4th training. If you have any questions about the Mimio software, feel free to email me.  I hope you all have a GREAT Christmas vacation!

April

MIMIO SUPPORT
mimioconnect.com
Click on the above link, create an account and have access to 1000's of images, lessons, and templates.

mimio.com 
Click on the above link for "on demand" training tutorials and reference guides.

Click HERE for a resource guide that contains ideas for lessons, activities, and user groups from Atomic Learning. 


MIMIO STUDIO GALLERY

Click HERE to access a reference card about the Mimio Gallery. You can print it or save it to your Google Drive as a reference.


Click the video below to see how to easily search the Mimio Gallery.

Notes about the Gallery

• If you import or download new items into your Mimio Gallery, those images are ONLY on THAT local machine. 
• You can copy the Gallery to another machine by exporting it to a jump drive and importing the same file from you jump drive to another machine. Just click the play button on the video below to see how. 

• You can go to mimioconnect.com and download entire content packs that contain images, multimedia, and complete lessons. Then import them into your Gallery to use in your lessons. 
• Click the DOWNLOAD button below the lesson or content pack that you choose.
• Open the Gallery in the Mimio software.
• Click the import button at the top of the Gallery (cylinder shape with green arrow).
• Choose the file from your download file on your computer.
• It will import into the Gallery. 
• Click the video below for more help.

ACTIVITY WIZARD
This is a quick way to create activities for you students based on subject or grade level. Just follow the steps below or watch the video below. You can also click HERE for a reference guide for the Activity Wizard.

• Open Mimio Studio software
• Click "Insert" at the top of the page
• Click "New Activity"
• OR click the "New Activity" button in the standard toolbar
• Choose Subject, Grade Level and Template
• Click "Next"
• Click the pull-down menu and choose your topic
• Click the select your categories
• Click next
• Make your choices from the pool or click next to use the default choices
• Type in your objective
• Your new activity is ready! Click the video below for more help.

AZ Kelsey Academy Google Apps Training 12-3-13

Hi AZ Kelsey Staff,

I enjoyed our training on Tuesday. Thanks for having me! Below are some notes and videos about Google Apps and extra help with Google Apps. Please email me if you have any questions before my next visit to AZ Kelsey and have a GREAT Christmas vacation! 

EXTRA HELP WITH GOOGLE
If you are having trouble with the links below, try the following:
Before clicking on the video links below, go ahead and log into your Atomic Learning account, in another tab. That way, when you click on the links below, you will be taken directly to the videos without searching. The web address for Atomic Learning is:

www.atomiclearning.com/k12/login/gscs

After you access the Atomic Learning site, login with your GSCS email and GSCS email password. With the new tab open, come back to this blog and click on the various links.

• Google Drive - An Introduction Training
• • A. Introduction
  • • What you'll learn in this training
    • Understanding file types in Google Drive
• • B. Organizing Your Files
  • • Creating folders
    • Customizing Folder options
    • Adding documents to a folder
    • Moving files from a folder
    • Uploading folders
    • Deleting folders
    • Searching for documents
    • Sorting documents

The link below is full of information about all of the Google Apps from our training session and MUCH more!

Google Gooru's Ultimate Google Apps Training Guide

CREATING DOCUMENTS IN DRIVE

>Click  (In top left corner)

>Choose Document

>Click on “Untitled Document” in the top left corner

>Name your document

>Click OK

>Begin creating your document.

>Every keystroke is saved in Drive automatically!

SHARING FILES IN GOOGLE DRIVE

>Check the box by the file or folder you want to share

2 options for sharing from “My Drive”

>Click the  icon at the top

OR

>Right click on the file and click share

OR

>Share from the open document by clicking the   button in the top right corner of the document.

>After you choose how to share, the “Share Settings” window will open and you can decide here what rights your collaborators will have.

>Choose to send a message when you share

>Choose to send yourself a copy

>Click “Share and Save”

If someone shares a file or folder with you, it will be in the “shared with me” link in Drive. These “shared with me” files are not automatically synced with your Drive on multiple computers. If the owner of the document deletes a file from their drive, then you will no longer have access to it either.

SHARING FILES WITH STUDENTS

If you "share" files with students, and it is a document that they need to add information to, you should teach them to "make a copy" of the file before making changes to it. It is helpful to decide on a "standard" naming convention. For example, if you share a file with the students and it is named "Social Studies Test Chapter 3", have the students follow the steps below to rename the file "Social Studies Test Chapter 3 _ AMayo". That way when they share the completed assignment back with you, you will know what the assignment is without opening it.

RESEARCH WITHIN GOOGLE DOCUMENTS

>With the document open, click “Tools”

>Click “Research”

>A new window will open

>Type in the word or phrase you want information about

>Next the the Google “G”, there is a pull down menu

>Choose how you want to search (everything, images, scholars, dictionary)

>You never have to leave your document to find what you want on Google!

STUDENT GMAIL

GSCS 3rd through 12th grade students now have email through GAFE. Below is the page they see upon their first attempt to log into Gmail. 

You can share files with your students through Google Drive. They can also submit files to you through Google Drive.

CREATE GROUPS IN GMAIL

>While logged into Gmail, click the “Mail” button in the top left.

>Choose “Contacts”.

>In THAT list, scroll down and click “New Group”.

>Name your group. Now this group is listed in the left pane.

>Choose the group you just created.

>Click  

>Begin typing names in

>After typing in all of your group’s names, click the ADD button and you are done! Now you have a “Group” so you don’t have to type in all of your student’s or colleague's names each time you want to share a file with your whole class.