AZ Kelsey Academy Google Apps Training 12-3-13

Hi AZ Kelsey Staff,

I enjoyed our training on Tuesday. Thanks for having me! Below are some notes and videos about Google Apps and extra help with Google Apps. Please email me if you have any questions before my next visit to AZ Kelsey and have a GREAT Christmas vacation! 

EXTRA HELP WITH GOOGLE
If you are having trouble with the links below, try the following:
Before clicking on the video links below, go ahead and log into your Atomic Learning account, in another tab. That way, when you click on the links below, you will be taken directly to the videos without searching. The web address for Atomic Learning is:

www.atomiclearning.com/k12/login/gscs

After you access the Atomic Learning site, login with your GSCS email and GSCS email password. With the new tab open, come back to this blog and click on the various links.

• Google Drive - An Introduction Training
• • A. Introduction
  • • What you'll learn in this training
    • Understanding file types in Google Drive
• • B. Organizing Your Files
  • • Creating folders
    • Customizing Folder options
    • Adding documents to a folder
    • Moving files from a folder
    • Uploading folders
    • Deleting folders
    • Searching for documents
    • Sorting documents

The link below is full of information about all of the Google Apps from our training session and MUCH more!

Google Gooru's Ultimate Google Apps Training Guide

CREATING DOCUMENTS IN DRIVE

>Click  (In top left corner)

>Choose Document

>Click on “Untitled Document” in the top left corner

>Name your document

>Click OK

>Begin creating your document.

>Every keystroke is saved in Drive automatically!

SHARING FILES IN GOOGLE DRIVE

>Check the box by the file or folder you want to share

2 options for sharing from “My Drive”

>Click the  icon at the top

OR

>Right click on the file and click share

OR

>Share from the open document by clicking the   button in the top right corner of the document.

>After you choose how to share, the “Share Settings” window will open and you can decide here what rights your collaborators will have.

>Choose to send a message when you share

>Choose to send yourself a copy

>Click “Share and Save”

If someone shares a file or folder with you, it will be in the “shared with me” link in Drive. These “shared with me” files are not automatically synced with your Drive on multiple computers. If the owner of the document deletes a file from their drive, then you will no longer have access to it either.

SHARING FILES WITH STUDENTS

If you "share" files with students, and it is a document that they need to add information to, you should teach them to "make a copy" of the file before making changes to it. It is helpful to decide on a "standard" naming convention. For example, if you share a file with the students and it is named "Social Studies Test Chapter 3", have the students follow the steps below to rename the file "Social Studies Test Chapter 3 _ AMayo". That way when they share the completed assignment back with you, you will know what the assignment is without opening it.

RESEARCH WITHIN GOOGLE DOCUMENTS

>With the document open, click “Tools”

>Click “Research”

>A new window will open

>Type in the word or phrase you want information about

>Next the the Google “G”, there is a pull down menu

>Choose how you want to search (everything, images, scholars, dictionary)

>You never have to leave your document to find what you want on Google!

STUDENT GMAIL

GSCS 3rd through 12th grade students now have email through GAFE. Below is the page they see upon their first attempt to log into Gmail. 

You can share files with your students through Google Drive. They can also submit files to you through Google Drive.

CREATE GROUPS IN GMAIL

>While logged into Gmail, click the “Mail” button in the top left.

>Choose “Contacts”.

>In THAT list, scroll down and click “New Group”.

>Name your group. Now this group is listed in the left pane.

>Choose the group you just created.

>Click  

>Begin typing names in

>After typing in all of your group’s names, click the ADD button and you are done! Now you have a “Group” so you don’t have to type in all of your student’s or colleague's names each time you want to share a file with your whole class.