Moreland Rd. Google Drive Training - 10-29-13 and 11-5-13

GOOGLE DRIVE

EXTRA HELP FOR GMAIL AND DRIVE

1. Atomic Learning Log in with your GSCS credentials (Several tutorials for both Mail and Drive)

2. Atomic Learning for Community and Parents

3. Google apps help

4. Ask the Google Gooru www.googlegooru.com You can “subscribe” to the Gooru also and get updates via Gmail.

5. http://goo.gl/edCrhb

CREATING DOCUMENTS IN DRIVE

>Click  (In top left corner)

>Choose Document

>Click on “Untitled Document” in the top left corner

>Name your document

>Click OK

>Begin creating your document.

>Every keystroke is saved in Drive automatically!

RESEARCH WITHIN GOOGLE DOCUMENTS

>With the document open, click “Tools”

>Click “Research”

>A new window will open

>Type in the word or phrase you want information about

>Next the the Google “G”, there is a pull down menu

>Choose how you want to search (everything, images, scholars, dictionary)

>You never have to leave your document to find what you want on Google!

SHARING FILES IN GOOGLE DRIVE

>Check the box by the file or folder you want to share

>2 options for sharing from “My Drive”

>Click the  icon at the top

OR

>Right click on the file and click share

OR
>Share from the open document by clicking the   button in the top right corner of the document.

>After you choose how to share, the “Share Settings” window will open and you can decide here what rights your collaborators will have.

>Choose to send a message when you share.

>Choose to send yourself a copy.

>Click “Share and Save”.

If someone shares a file or folder with you, it will be in the “shared with me” link in Drive. These “shared with me” files are not automatically synced with your Drive on multiple computers. If the owner of the document deletes a file from their drive, then you will no longer have access to it either. Place a check-mark next to the file you want to keep, click the folder icon at the top of the page and choose the folder you want to keep the file in, click move. Now you will still have the file even if the owner deletes it.




COMMENTS AND NOTIFICATIONS IN GOOGLE DOCS

If you have shared a document with someone, or if someone has shared it with you, comments can be made in the right hand margin. The OWNER of the document can receive notifications that someone has made a comment. This is a useful feature if you don't give someone editing rights to your document but you need their feedback.

COMMENTS

>With the document open, click the "comment" button

>Click the "comment" button inside the new window

>Type in your comment

>Click "comment"

NOTIFICATIONS

>With the document open, click the "comment" button

>Click the "notification" button

>Then choose if you want to be notified about ALL replies, replies just to your comments or none

>If you choose to get notifications, they will come to your email

UPLOADING FILES TO DRIVE FROM YOUR COMPUTER

>Click the Gear icon in the top right

>Choose “Settings”

>Choose “Upload Settings”

>Choose “Confirm settings before each upload” (You will not have to re-set this option again.)

>Click the red upload button

>Decide if you want to upload individual files or a folder (Folder option ONLY works with Chrome as your browser)

>Choose what you want to upload from your computer

>When “Upload Settings” window appears, choose the option you want

>Click the “Start Upload” button

You will see the status of the upload. Then you will see it appear in Drive. Open Drive on your desktop and you will see the file there too! If you delete a file from your Google Drive on your computer, you will see that it disappears from Drive online too!

***NOTE****

If you do not see the dialog box that lets you choose to upload as a Google Doc, just follow these steps:

>Click the gear icon (settings)

>Click upload settings

>Put a check beside "Confirm settings before each upload"

You will only have to do this once.

CREATING NEW FOLDERS IN DRIVE

>Click the RED  button in the top left of the page.

>Click “Folder”.

>Name your folder.

>Click OK.

CREATING SUBFOLDERS

>Choose the folder that you want to put a subfolder into.

>With the root folder open, click (at the top of the page).

>Name your new subfolder.

>Click “Create”.

MOVE FILES TO FOLDERS

>Click the box of by the file

>Click the folder icon at the top

>Choose the folder you want to move the file to

COLOR CODING FOLDERS

>Hover over the folder that you want to change.

>Click the pull down arrow.

>Choose “Change Color”

>Choose your color

STUDENT GMAIL

GSCS 3rd through 12th grade students now have email through GAFE. Below is the page they see upon their first attempt to log into Gmail.

You can share files with your students through Google Drive. They can also submit files to you through Google Drive.

SHARING WITH STUDENTS AND STUDENTS SUBMITTING TO TEACHERS

If you share a document with a student that you want them to complete and “turn-in” to you, the students need to follow these steps:

>Go to File

>Choose “Make a Copy”

>Students should just add their name at the beginning or end of the original file name.

>Click OK

Now the student will be editing a COPY of the original document shared with him/her. They can make all the changes they need to complete the assignment the “Share” it back with you. Think of this as the old “file”, “save as” option in MS Word.

CREATE GROUPS IN GMAIL

>While logged into Gmail, click the “Mail” button on the left.

>Choose “Contacts”.

>In THAT list, scroll down and click “New Group”.

>Name your group. Now this group is listed in the left pane.

>Choose the group you just created.

>Click  

>Begin typing names in

>After typing in all of your group’s names, you are done! Now you have a “Group” so you don’t have to type in all of your student’s names each time you want to share a file with your whole class.